Rooms, desks, equipment, parking —
booked from one place
BizBooking puts every bookable resource in your company on one floor map and one calendar, with two-way sync to Microsoft 365 / Outlook. Employees find a free room in 30 seconds; admins see every space at a glance.
Why BizBooking
Booking a room shouldn't take negotiation
Double bookings & ghost meetings
Spreadsheets and paper sign-ups can't show live status, so people walk up to an occupied room — or rooms sit booked and empty.
Two calendars that disagree
Staff send invites from Outlook, but the room system doesn't sync, leaving facilities to reconcile by hand.
Approvals buried in email
Large rooms, long slots and special equipment need sign-off, and email back-and-forth slows everything down with no audit trail.
Five resource types, one system
More than meeting rooms — every shared resource is bookable
Switch resource types in the same interface; search, filter and booking work exactly the same way.
Spaces (Meeting Rooms)
Filter by capacity, floor and amenities; supports approval-required and combinable rooms.
Hot Desks
Book a seat by the day for hybrid work, picking your favourite spot right on the map.
Equipment
Reserve projectors and video kits too, synced to their Exchange equipment calendars.
Parking
Manage visitor and staff bays by size, category and location — no more last-minute hunting.
Other Resources
Lounges, studios, company cars… list anything that needs scheduling.
Live Map
Open the floor map, spot a free room instantly
Every space shows its live status by colour: green is available, red is in use, grey is closed. Drag the timeline to preview later time slots.
- Switch buildings and floors in one click, with zoom and re-centre
- Tap any area to see its name, capacity and current booking
- Facility pins for restrooms, exits and stairs help visitors find their way
How booking works
Three steps to book — it shows up in Outlook automatically
Search & filter
Pick a resource type, date and "available time" in the Resource Finder; results show photo, capacity, location and status.
Fill in & confirm
Click a card, add a meeting title, choose the time, invite attendees and hit "Confirm booking".
Calendars stay in sync
The booking appears instantly in the Resource Calendar and My Calendar, and syncs to the room's Outlook calendar.
Native Microsoft 365 integration
Keep existing accounts and calendars — zero learning curve
Microsoft account SSO
Single sign-on with company Microsoft accounts, including multi-factor authentication (MFA). No extra password to remember.
Two-way Exchange Online sync
Rooms and equipment booked in BizBooking appear on their matching resource calendars in Outlook.
Automatic room import
Existing Outlook Rooms sync into BizBooking as spaces automatically — no re-entering them one by one.
Admin console
Full control for administrators
From listing rooms and approval rules to drawing floor maps — all in one console.
Flexible approval rules
Trigger approval by duration, specific rooms or user groups, assign approvers, and auto-approve or cancel on timeout.
Combinable rooms
Group adjacent rooms into a combined set with a total capacity, so large events book in one go.
Map editor
Upload floor plans, draw areas, then drag spaces, equipment, desks and parking onto the map.
Multi-site & branches
Manage office locations and group-level branch structures, with dedicated branch administrators.
User groups & delegates
Control resource visibility by user group, and let assistants book on someone's behalf.
Business hours
Set global booking hours and override them per room; closed hours never appear in search results.
Amenities & categories
Define amenities (projector, whiteboard, 60" TV) and resource categories so users can filter by need.
Admin calendar & history
View all bookings by day, week or month, filter by location, and keep a full booking history.
Something for every role
From employees to administrators, everyone gets what they need
Employees
- Find a free room in 30 seconds via map or finder
- "My Calendar" filters your bookings by status
- Bookings sync to Outlook automatically
Approvers
- Approve or reject from "Awaiting my approval" on the home page
- Rejections include a reason and notify the requester
- Timeout rules keep bookings from getting stuck
Facilities & Admins
- Manage every site, floor and resource in one place
- Configure maps by drag and drop
- Admin calendar and history show real usage
FAQ
About BizBooking
BizBooking integrates deeply with Microsoft 365 (SSO and Exchange Online calendar sync), and that's the recommended setup. System accounts and an emergency login are also available so you can still operate if SSO is unavailable.
Make room booking a 30-second task again
Tell us about your office and needs — we'll demo BizBooking on your own floor plan.
Get Started
Book a Consultation
Tell us about your space — we'll show you how Bizlution can help.